FPDR Board Meeting 09/22/26
FPDR just tacked another $33,660 onto a database consultant's contract, pushing it to $139,740 — one trustee abstained over the 30% overrun and a rate hike. This was also outgoing director Sam's last meeting, and 81 FPDR members now have to switch insurance off Providence by Dec 31.
Summary
Trustees approved an extra $33,660 for consultant Insight Global to finish documenting how FPDR's disability and pension processes work, the first phase of replacing the bureau's retirement and disability database. The contract total rises to $139,740, and the work is extended one month to January 30. The packet listed the wrong figures, which were corrected in the motion. Staff said the job took longer because many processes were never written down and knowledge sat with individual employees. Trustee Kramer abstained, objecting to a roughly 30% overrun and a 15% hourly rate increase that had already taken effect. Staff said January 30 is a firm end date.
The board also approved three administrative rule changes. The first matches FPDR's definition of 'attending physician' to the updated workers' compensation definition, so nurse practitioners and physician associates can certify disability and oversee treatment like MDs. It passed unanimously. The second keeps meetings at 1 p.m. unless the agenda says otherwise and allows any city meeting room with hybrid, live-streaming and captioning capability. The third removes the phrase 'also known as limited duty' from the transitional duty definition at human resources' request. Staff said it does not change how the program works, and Trustee Laws abstained on that vote. Staff also reported that beginning fund balance came in about $2 million higher than budgeted. They also said Providence MCO is ending its managed care contract on December 31, which means about 81 members must switch to Kaiser or Majoris.
This was outgoing Director Sam's last regular meeting. Deputy Director Stacy Jones will lead the bureau until an interim director is named. The CGI database support contract expires October 14, and a three-year extension may come to a special work session or one-item meeting in late October. Recruitment for Trustee Kramer's seat aims for council approval in mid-November. A possible strike by CPPW, which represents about half of FPDR staff, could begin in late October or early November. The next regular meeting is November 17, followed by budget and levy discussions in January.
Key Points
- The board approved Resolution 570, adding $33,660 to the Insight Global contract for phase one requirements gathering on the FPDR database replacement. This raises the not-to-exceed amount to $139,740 and extends the work by one month to January 30. The packet had listed incorrect figures ($21,428 and $127,508), which were corrected in the motion.
- Trustee Kramer abstained on Resolution 570. He objected to a roughly 30% cost increase, a 15% hourly rate increase that took effect five weeks earlier, and the large number of consultant hours already used.
- Resolution 567 passed unanimously. It updates the definition of 'attending physician' to match the new workers' compensation definition, which gives nurse practitioners and physician associates the same authority as MDs and DOs to certify disability and oversee treatment.
- Resolution 568 passed. It keeps board meetings at 1 p.m. unless the agenda says otherwise, and allows meetings in any City of Portland meeting room that supports hybrid meetings, live streaming and closed captioning.
- Resolution 569 passed with Trustee Laws abstaining. At the request of human resources, it removes the phrase 'also known as limited duty' from the definition of transitional duty. Staff said this does not change practice.
- Providence Managed Care Organization is ending its state managed care contract on December 31. About 81 FPDR members will need to choose a new MCO, and the remaining options are Kaiser and Majoris.
- The CGI (formerly OBS) database support contract expires October 14, 2026. CGI has proposed a three-year extension, and staff plan a work session or one-item board meeting in late October.
- Director Sam is leaving, and this was his last regular board meeting. Deputy Director Stacy Jones will lead FPDR until an interim director is named.
- Contract talks with the CPPW union, which represents about half of FPDR staff, are in mediation. A strike could begin in late October or early November.
Votes (4)
Resolution 570
Approves a $33,660 increase to the Insight Global engagement for phase one requirements gathering on the FPDR database replacement. The increase covers a higher pay rate for the business systems analyst, who took on project manager duties, and a one-month extension to January 30. The total not-to-exceed amount becomes $139,740.
Resolution 567 - Administrative rule amendments (attending physician definition)
Updates the definition of attending physician across several administrative rule chapters to match the revised workers' compensation definition. Nurse practitioners and physician associates gain the same authority as MDs and DOs.
Resolution 568 - Administrative rule amendments to Section 5.02 (meeting time and location)
Sets board meetings at 1 p.m. unless otherwise noted on the agenda. Meetings may be held in a City of Portland meeting room that supports hybrid meetings, live streaming and closed captioning.
Resolution 569 - Administrative rule amendments to Section 5.10 (transitional duty definition)
Removes the phrase 'also known as limited duty' from the definition of transitional duty, at the direction of city human resources, to avoid conflict with terms defined elsewhere.
Action Items
- Staff to send trustees corrected versions of the resolutions as approved (Resolutions 570 and 568), either tomorrow or Thursday.
- Insight Global to finish phase one by January 30, with no further extensions.
- Staff to review the CGI extension proposal (review meeting on Wednesday) and obtain procurement approval.
- Sam and Julie to schedule a late-October work session or one-item board meeting on the CGI contract.
- Notify the roughly 81 affected members about the Providence MCO termination and help them select a new MCO.
- Staff to evaluate Kaiser and Majoris contract costs, and return to the board if increases are needed.
- Form an interview committee for the trustee vacancy and hold interviews in the first half of October.
- Refresh strike contingency plans in case CPPW strikes.
- November 17 board meeting to cover the State of FPDR and the CGI contract if not resolved in October.
- January meeting to cover the budget and levy analysis.
Issues Discussed (13)
The board approved Resolution 570, adding $33,660 to the Insight Global consultant contract for phase one requirements gathering on the FPDR database replacement, raising the not-to-exceed total to $139,740 and extending the deadline one month to January 30. Trustee Kramer abstained, citing a roughly 30% cost overrun and a 15% hourly rate increase already in effect, while staff attributed delays to undocumented processes and affirmed January 30 as a firm end date.
Staff noted that the current CGI database support contract expires October 14, and a three-year extension is planned to be brought to a special work session or one-item meeting in late October, separate from the Insight Global requirements-gathering contract discussed at this meeting.
Staff flagged that a possible strike by CPPW, which represents about half of FPDR staff, could begin in late October or early November, though no further details or board action on the negotiations were discussed.
Not discussed in this meeting; the session focused on FPDR pension/disability administration, database contract costs, and administrative rule changes rather than police staffing or budget plans.
Not mentioned in this meeting summary; the meeting focused on FPDR pension/disability administration matters, including a consultant contract increase and administrative rule changes, with no reference to transit passes for contracted workers.
Not addressed in this meeting; the session focused on FPDR's own database contract, administrative rule changes, financial reports, and leadership transitions, with no discussion of parks partnership governance or decision-making reform.
Not directly addressed; the meeting focused on FPDR's consultant contract, administrative rule changes, and leadership transition rather than span of control in city departments generally.
Not addressed in this meeting; the summary covers FPDR database contract changes, administrative rule updates, and staffing transitions, with no mention of police bureau staffing expansion costs.
The CGI database support contract, set to expire October 14, was flagged for a possible three-year extension that may be brought to a special work session or one-item meeting in late October; no vote occurred at this meeting.
The board approved an additional $33,660 for consultant Insight Global's phase one requirements-gathering work on the database replacement project, raising the contract total to $139,740 and extending the deadline one month to January 30. Trustee Kramer abstained, citing a roughly 30% cost overrun and a 15% hourly rate increase that had already taken effect before the board's approval.
Staff reported that Providence MCO is ending its managed care contract on December 31, requiring about 81 FPDR members to transition to either Kaiser or Majoris for coverage.
Staff noted a possible strike by CPPW, which represents about half of FPDR staff, could begin in late October or early November, though no further details on mediation status were provided.
Staff noted the current CGI database support contract expires October 14, with a three-year extension proposal expected to come before the board at a special work session or one-item meeting in late October. No decision was made at this meeting.